How to Accept a Job Offer by Email: 6 Templates (2026)

Say Yes, and Put the Terms in Writing

You have the offer you want. Your acceptance email does two jobs: it says yes clearly, and it puts what you agreed in writing, so nobody remembers it differently on your first day.

Keep it short. Thank the person who made the offer, accept in the first two sentences, restate the role, salary and start date, and ask what happens next.

Before You Say Yes

Check these first. After you say yes, there's little room left to change the terms.

• Get the offer in writing. If it came by phone, ask for the written version before you accept.
• Compare it with what you discussed: title, base salary, bonus, start date, and location or remote setup.
• If you still want to negotiate, do it now. Treat your acceptance as the end of the negotiation.
• If the offer depends on references or a background check, don't resign from your current job until it's cleared.

• Want to negotiate first? How to counter an offer by email

6 Templates for Accepting a Job Offer

Replace the bracketed parts. Reply in the offer thread so your yes sits under their offer.

Hi [Name],

Thank you for the offer for the [Role] position. I'm happy to accept. As discussed, my starting salary will be [amount], and I'll start on [date].

Please let me know what you need from me before then. I'm looking forward to joining the team.

Best regards,
[Your name]

Hi [Name],

Thank you for working with me on the offer for [Role]. I'm glad to accept the revised terms: a base salary of [amount], [the other change you agreed, such as a signing bonus], and a start date of [date].

Could you send the updated offer letter or contract so I can review and sign it? I'm excited to get started.

Best regards,
[Your name]

Hi [Name],

Thank you for the offer for [Role]. I'm pleased to accept. My notice period at [current employer] is [length], so I can start on [date]. Does that work for the team?

Please let me know the next steps in the meantime.

Best regards,
[Your name]

Hi [Name],

Thank you for the offer for [Role]. I'm happy to accept it.

Before my start date on [date], could you let me know what paperwork you need from me, and who I'll hear from about my first day?

Best regards,
[Your name]

Hi [Name],

Thank you for the call today. As I said on the phone, I'm happy to accept the [Role] position. To confirm what we discussed: a base salary of [amount], [bonus / benefits if discussed], and a start date of [date].

Could you send the written offer when it's ready?

Best regards,
[Your name]

Hi [Name],

Thank you for the offer for [Role]. I'm happy to accept and look forward to starting on [date]. Please let me know the next steps.

Best regards,
[Your name]

What to Put in Writing

Restate the terms that matter to you, so your email and their offer say the same thing. If something you agreed by phone isn't in the written offer, mention it in your acceptance and ask for it to be added before you sign.

• The role title.
• Base salary, plus any bonus or equity that's part of the offer.
• Your start date.
• Anything else you agreed, such as remote days, a signing bonus or extra leave.

Close Your Other Processes

Once you've accepted, tell anyone else you were interviewing with. One or two sentences is enough: "I've accepted another offer, so I'd like to withdraw from the process for [Role]. Thank you for your time." If you're also turning down another offer, send a proper decline.

• Turning down another offer: how to decline a job offer by email
• Turning down a recruiter before any offer

Subject Lines

Reply in the offer thread when you can. If you start a new email, put the role in the subject line.

• Re: Offer for [Role] at [Company]
• [Role] offer: acceptance
• [Your name]: accepting the [Role] offer

Drafting It With Applyvo

Paste the offer email into Applyvo's Reply Assistant and set the intent to Accept the offer. It drafts the acceptance from the offer and your notes, so put anything that differs from the written offer in the notes: a start date that fits your notice period, or terms you agreed by phone. Pick a warm, professional, or concise tone, and check the draft against the offer before you send it. Link the hiring manager as a contact and Log interaction saves the exchange on their timeline. Then move your other open applications to Withdrawn in the tracker, so your board shows what's still live.

Common questions